DOORSTOMANUAL PRIVACY NOTICE (October 2021)
Introduction
1- DoorsToManual is committed to respecting your privacy and protecting your personal information. This privacy notice sets out:
- When we collect personal information about you;
- What types of personal information we collect;
- Why we collect it;
- How we keep it safe;
- Who we share personal information with; and
- Your rights and choices about the personal information that we hold.
2- This privacy notice has been updated to reflect GDPR (the General Data Protection Regulation) that came into effect in May 2018.
When we collect personal information about you
3- We collect personal information about you whenever you make a booking or otherwise interact with in person or via telephone, our websites, email or other contact methods (whether directly with us or through agents acting on our behalf).
The types of personal data we collect and why we collect it
4-
| Type of personal data | Why we collect it |
|---|---|
| Personal and contact details | To be able to make and fulfil your booking. To communicate with you about your booking. |
| Passport information | To complete required Advance Passenger Information or Electronic Travel Authorisations. To arrange visas. To obtain boarding cards. |
| Information about medical conditions | So that suppliers can provide assistance / provide special arrangements. To be able to arrange assistance in a medical or other emergency. So that travel insurers can provide cover. |
| Ad-hoc information about, for example, interests, special occasions, special requests. | To arrange or provide services tailored to your requirements. |
| Payment information | To be able to process your payment. |
| Information about past and current bookings | To arrange or provide services tailored to your requirements. To communicate in a relevant way. For purposes of accounting, reporting, analysis and regulatory disclosures. |
| Correspondence, including complaints | To assist customers in relation to their travel arrangements and to handle complaints. |
| Call Recordings | Staff Development / Identifying errors and issues. Evidence of what was said. |
Our legal basis for using your personal information
5- We will only process your personal information where we have a legal basis to do so. Depending on the circumstances, the legal basis will almost always be one or more of the following:
- so that we can make and fulfil your booking or otherwise perform our contract with you;
- because it is in our legitimate interests to use your personal information to operate and improve our business as a travel agency;
- to comply with a legal obligation;
- to protect the vital interests of you or another person; or
- because you have consented to our using your information for a particular purpose.
How do we keep your personal information safe?
6- Protecting the confidentiality and integrity of your personal data is a responsibility that we take seriously at all times. We use appropriate technical and organisational measures to help to keep personal data secure against unauthorised or unlawful processing, and against accidental loss, destruction or damage.
Who do we share your personal information with?
7- With suppliers – in order to provide products or services requested by you we share personal data with suppliers of your travel arrangements, including airlines, hotels and insurance providers. In many cases such suppliers will themselves separately be controllers of your personal data.
8- With DoorsToManual – we share personal information with the other companies in the Hays Travel group (Hays Tour Operating Limited, Hays Beds Limited, Hays Transfers Limited, Hays Foreign Exchange Limited, Hays Transport Limited) where necessary for them to be involved in providing the services you have requested. This privacy notice applies to their processing of personal information as well as to DoorsToManual.
9- Payment processing companies to process your payment.
10- With regulatory authorities – it may be necessary to disclose personal data for immigration, border control, security and anti-terrorism purposes, or any other purposes required by regulatory authorities.
11- It is often necessary for us to send your personal information outside the European Economic Area to fulfil your travel arrangements. This is because the suppliers providing your travel services are located around the world. Also your personal information may need to be transferred to border control and immigration outside of the EEA. This may involve sending your data to countries where under their local laws you may have fewer legal rights.
12. With third party service providers which help us understand our customer behaviour or help improve our website, our products and services.
Marketing communications
13- When you book or register with us we will ask if you would like to receive marketing communications. If you have previously agreed to receive marketing communications we may send you relevant offers and news about our products.
14- You can change your marketing preferences by contacting us in any way or by using the ‘unsubscribe’ link in our marketing emails or by replying STOP to our marketing text messages.
15- We will respect your choice as to what communications you wish to receive and the methods by which you are sent them.
Data retention
16- We will keep your personal data for only as long as it is necessary for the purposes set out in this privacy notice. For example, after travel we will keep the information related to your booking so that we can respond to any complaints and fulfil our record keeping obligations. After this time, we will securely erase or anonymise personal data.
Your rights and choices about the personal information that we hold
17- You can ask us for a copy of the information that we hold about you.
18- You can also ask us to correct any information which you don’t think is correct or to delete the information we hold about you.
19- To comply with these requests we may need you to confirm your identity by providing documents or additional information.
20- You have the right to lodge a complaint about how we have handled your personal information with the Information Commissioner’s Office (ICO).
Contact us
21- Our address is: Data Protection Manager, 1 Hill Crescent, Surbiton, Surrey, England, KT5 8DP. hello@doorstomanual.com
Cookie List
A cookie is a small piece of data (text file) that a website – when visited by a user – asks your browser to store on your device in order to remember information about you, such as your language preference or login information. Those cookies are set by us and called first-party cookies. We also use third-party cookies – which are cookies from a domain different than the domain of the website you are visiting – for our advertising and marketing efforts. More specifically, we use cookies and other tracking technologies for the following purposes:
Performance Cookies
These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies we will not know when you have visited our site, and will not be able to monitor its performance.
| Cookie Subgroup | Cookies | Cookies used |
|---|---|---|
| doorstomanual.com | __utmb, _vwo_uuid_v2, _gid, _gat_UA-9747904-1, _hjid, _gat_UA-nnnnnnn-nn, __utmt, __utma, adiLP, __utmz, adiVi, adiV, _gat, _ga, adiS, __utmc | 1st Party |
| www.doorstomanual.com | __adiCookieCheck, _hjIncludedInSample | 1st Party |
| script.hotjar.com | _hjIncludedInSample | 3rd Party |
Targeting Cookies
These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites. They do not store directly personal information, but are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted advertising.
| Cookie Subgroup | Cookies | Cookies used |
|---|---|---|
| doorstomanual.com | _fbp | 1st Party |
| co.uk | _uetsid | 1st Party |
| d81mfvml8p5ml.cloudfront.net | cookies.js | 3rd Party |
| dkpklk99llpj0.cloudfront.net | tms_VisitorID, tms_wsip | 3rd Party |
| bing.com | MUID | 3rd Party |
| doubleclick.net | IDE, test_cookie | 3rd Party |
| facebook.com | fr | 3rd Party |
| youtube.com | VISITOR_INFO1_LIVE, YSC, GPS | 3rd Party |
| www.facebook.com | 3rd Party |
Functional Cookies
These cookies enable the website to provide enhanced functionality and personalisation. They may be set by us or by third party providers whose services we have added to our pages. If you do not allow these cookies then some or all of these services may not function properly.
| Cookie Subgroup | Cookies | Cookies used |
|---|---|---|
| www.doorstomanual.com | cookies.js, _tq_id.TV | 1st Party |
Strictly Necessary Cookies
These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.
| Cookie Subgroup | Cookies | Cookies used |
|---|---|---|
| www.doorstomanual.com | OptanonAlertBoxClosed, OptanonConsent | 1st Party |
Registered Office: The Hygge Group Ltd T/A DoorsToManual, 1 Hill Crescent, Surbiton, Surrey, England, KT5 8DP